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Trial balance
The trial balance is a report that lists every account in your chart of accounts with its current debit and credit balance. If the total debits equal the total credits, your books are balanced. If they don't, something needs investigation. Who uses it You pr...
Tax reports and sales tax summary
When it's time to file your state sales tax return, you need to know exactly how much tax you collected and on what sales. CloudFFL OS tracks this automatically — you just need to pull the right report. Running the tax report Go to Accounting → Reporting → ...
Customer and vendor statements
A statement is a summary of all transactions between you and a specific customer or vendor over a period. It shows every invoice, payment, credit note, and the running balance. Statements are useful for dealer-to-dealer accounts, wholesale customers, and any r...
What is asset management?
When you buy a $3,000 gun safe, a $5,000 display case, or a $15,000 security camera system, you don't expense the full cost in the month you bought it. Instead, you spread that cost over the useful life of the asset — that's depreciation. Asset management in C...
Creating and depreciating an asset
When you purchase a business asset — like a new display case for $4,800 — here's how to set it up in CloudFFL OS so depreciation is tracked automatically. Step by step Go to Accounting → Accounting → Assets (or Accounting → Assets depending on your menu lay...
Disposing of an asset
When you sell, scrap, or replace a business asset — maybe you upgrade your display cases, replace a broken safe, or sell your old POS terminals — you need to record the disposal so your books reflect reality. Types of disposal Sale — you sell the asset to s...
Accounting & Taxes
How accounting works in CloudFFL OS — from understanding the basics to configuring sales tax, fiscal positions, and chart of accounts. Start here if you're new to accounting in the system.
Customer Invoicing & Payments
Creating invoices, sending them to customers, recording payments, handling credit notes and refunds. The money-in side of your business.
Vendor Bills & Payments
Recording bills from your distributors, matching them to purchase orders, and paying vendors. The money-out side of your business.
Bank & Reconciliation
Importing bank statements, reconciling transactions, and making sure your books match your bank. Covers manual imports and the reconciliation dashboard.
Financial Reports & Tools
Running financial reports, tracking asset depreciation, and getting a clear picture of your business performance. Profit and loss, balance sheets, customer statements, and more.
What is FastBound?
FastBound is a cloud-based firearms compliance platform that manages your electronic bound book (Acquisitions & Dispositions record), handles ATF Form 4473 processing and storage, and tracks NICS background checks. It is the compliance backbone of your CloudFF...
FFL Compliance Basics
Before diving into how CloudFFL and FastBound work together, you need to understand the compliance fundamentals that every FFL dealer must follow. These are federal requirements — not optional best practices. What the ATF Requires from Every FFL Bound Book (A...
How FastBound Works with CloudFFL
FastBound is not a separate system you have to switch to. It is integrated directly into CloudFFL through a set of Odoo modules that connect to the FastBound cloud API. Here is how the pieces fit together. The Connection FastBound connects to CloudFFL through ...
Configuring FastBound Settings
Once your FastBound account is connected, there are several additional settings to configure. These control how CloudFFL interacts with FastBound for auditing, webhooks, POS integration, and compliance product tracking. Audit User Every API call CloudFFL mak...
Reference Data (SmartLists)
FastBound maintains standardized lists of values — called SmartLists — that are used throughout the compliance system. CloudFFL syncs these lists so that when you create products, log acquisitions, or record dispositions, you are picking from the same official...
Security & User Access Levels
FastBound in CloudFFL uses a role-based security system with three access levels. Each level controls what a user can see and do within the FastBound menus. Assigning the right level to each employee protects your compliance data and API credentials. The Thre...
Logging Acquisitions (Receiving Firearms)
An acquisition is a bound book entry that records a firearm coming into your inventory. Every firearm you receive — whether from a distributor, another FFL, or a customer trade-in — must have an acquisition record in FastBound. This is the most common daily co...