What is the Accounting module?
If you've been running your shop with a separate bookkeeping tool — or worse, a shoebox full of receipts — CloudFFL OS has good news. The accounting module is built right into the system, connected to everything you already do: sales, purchases, inventory, and payments.
That means when you confirm a sales order, the system already knows about the revenue. When you receive a bill from Lipsey's, it's already linked to the purchase order you created. When a customer pays at the counter, the payment is recorded automatically. You're not re-entering numbers into a second system.
What it handles
The accounting module manages the financial side of your business:
- Customer invoices — billing customers for sales orders, counter sales, and services
- Vendor bills — recording what you owe your distributors and suppliers
- Payments — tracking money coming in from customers and going out to vendors
- Bank reconciliation — matching your records against your bank statements so nothing slips through the cracks
- Financial reports — profit and loss, balance sheet, aged receivables, and more
- Sales tax — automatically calculating and applying tax based on your customer's location
- Asset tracking — depreciating business assets like display cases, safes, and security systems over time
Where to find it
From the CloudFFL OS home screen, click the Accounting app in the app grid. If you see Invoicing instead, that's the same thing — CloudFFL OS labels it differently depending on your configuration, but the features are identical.
You don't need to be an accountant to use this. Most of the accounting happens automatically as you sell products, receive shipments, and process payments. The module is there to give you visibility into your finances and to generate the reports your accountant or bookkeeper needs at tax time.
How it connects to everything else
The accounting module isn't something you use in isolation. It's wired into the rest of CloudFFL OS:
- Sales → Confirming an invoice from a sales order posts revenue to your books
- Purchasing → Recording a vendor bill from a purchase order posts the expense
- Inventory → Receiving and shipping products can trigger accounting entries for cost of goods
- Point of Sale → Closing a POS session posts all transactions to accounting automatically
- Payment processing → NMI and Authorize.net payments are recorded as they happen
In the next few pages, we'll walk through the key concepts you'll encounter — invoices, bills, journal entries, and the chart of accounts.