Reference Data (SmartLists)

FastBound maintains standardized lists of values — called SmartLists — that are used throughout the compliance system. CloudFFL syncs these lists so that when you create products, log acquisitions, or record dispositions, you are picking from the same official values that FastBound recognizes.

Where to Find Reference Data

Navigate to FastBound → Configuration → Reference Data. You will see the synced SmartLists organized by type.

What Gets Synced

SmartList	What It Contains	Example Values
Manufacturers	Firearm manufacturers and brands	Glock, Smith & Wesson, Sig Sauer, Ruger, Remington, Springfield Armory
Calibers	Cartridge calibers and gauges	9mm, .45 ACP, .223 Rem, 5.56 NATO, .308 Win, 12 Gauge, .22 LR
Item Types	The ATF classification of the firearm	Pistol, Rifle, Shotgun, Revolver, Receiver/Frame, Silencer
Item Conditions	New or used status	New, Used, Refurbished
Importers	Companies that import firearms into the US	Used when the manufacturer is foreign
Acquire Types	How a firearm was acquired	Purchase, Transfer from FFL, Trade-In, Consignment
Dispose Types	How a firearm was disposed of	Sale to Individual, Sale to FFL, Theft, Loss, Destroyed
License Types	Types of FFL licenses	Type 01 (Dealer), Type 07 (Manufacturer), Type 02 (Pawnbroker)

When Syncing Happens

Automatic — SmartLists sync automatically when you activate a FastBound configuration (change state from Draft to Active)
Manual — You can trigger a sync at any time from the FastBound configuration form. Open your active configuration and use the sync action.

Why SmartLists Matter

Using standardized values prevents data mismatches. For example, if you type "S&W" but FastBound expects "Smith & Wesson," the records will not match correctly. SmartLists ensure everyone is using the same names and spellings.

Tip: If you are creating a new product and cannot find the correct manufacturer or caliber in the dropdown, try syncing the reference data first. FastBound may have added new entries since your last sync. If the value still does not appear, it may need to be added in your FastBound cloud account first.

Common Caliber Reference

Here are the most common calibers you will work with daily at a typical FFL:

Handgun: 9mm, .45 ACP, .40 S&W, .380 ACP, .38 Special, .357 Magnum, .22 LR
Rifle: .223 Rem / 5.56 NATO, .308 Win / 7.62 NATO, .30-06, 6.5 Creedmoor, .22 LR
Shotgun: 12 Gauge, 20 Gauge, .410 Bore