Stock Reconciliation (Odoo vs FastBound)

Stock Reconciliation (Odoo vs FastBound)

Your shop has two systems tracking firearms: Odoo (your business inventory) and FastBound (your electronic bound book). These two systems must agree. If Odoo says you have a firearm in stock but FastBound does not (or vice versa), you have a problem that needs to be resolved before an ATF inspector finds it.

What the Stock ReportComparison Does

The Stock ReportComparison (fb.stock.report) compares your Odoo inventorycompliance lots against your FastBound records, line by line. It uses FastBound's BulkVerify API to checkfetches items in batches, makingfrom the comparisonFastBound fastAPI evenand withcompares athem largeagainst inventory.the compliance lot records in Odoo, identifying any differences between the two systems.

Running a Stock ReportComparison

1. Go to FastBound → ReportingReports → Stock ReportComparison.
2. Click Generate Report.
3. The system pulls your current Odoo firearmscompliance inventorylots and sendsfetches items from the serialFastBound numbersAPI to FastBound'scompare BulkVerify API.them.
4. Wait for the report to complete. For large inventories (500+ items), this may take a minute or two.
5. The report displays a list of report lines (fb.stock.report.line), one per serial number.

Reading the Results

Each line in the report shows:

• Serial Number — The firearm's serial number
• OdooMatch Status — WhetherHow the item iscompares inbetween the two systems: Matched, Data Mismatch, Odoo inventoryOnly, (Inor Stock,FastBound Not Found)Only
• FastBoundFB Status — WhetherThe item's status in FastBound: Available, Pending Disposal, or Disposed

Use the itemView existsDiscrepancies button to filter the report and isshow acquiredonly inlines FastBoundthat (Acquired,are Notnot Found,matched, Disposed)so

Matchyou /can Mismatchfocus —on Whetheritems thethat twoneed systems agree attention.

Types of Discrepancies

Discrepancy	What It Means	How to Fix
InOdoo Odoo, not in FastBoundOnly	Firearm is in your business inventory but not in your bound book	Create the acquisition in FastBound immediately
InFastBound FastBound, not in OdooOnly	Firearm is in your bound book but not in your business inventory	Investigate: was it sold, transferred, or lost? Update Odoo or create a disposition
StatusData mismatchMismatch	Both systems have the item but disagree on statusdetails (e.g., disposed in FastBound but still in-stock in Odoo)	Determine the correct status and update the incorrect system

How Often to Run This Report

• Weekly: Recommended for active shops that sell firearms daily
• Monthly: Minimum for shops with lower firearm volume
• Before ATF inspections: Always run a reconciliation before any scheduled or anticipated inspection