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Paying a single vendor bill

Once a vendor bill is confirmed, it sits in your Accounts Payable until you pay it. Recording the payment in CloudFFL OS works the same way as recording a customer payment — just from the other side.

Step by step

  1. Go to Accounting → Vendors → Bills and open the bill you want to pay.
  2. Click Register Payment.
  3. A payment dialog opens:
    • Journal — select the bank or cash account you're paying from
    • Amount — defaults to the full amount. Change it for partial payments.
    • Payment Date — the date you're making the payment (defaults to today)
    • Memo — optional. Add a check number, wire reference, or ACH confirmation number.
  4. Click Create Payment.

The bill status changes to In Payment or Paid. Your Accounts Payable goes down and the bank account balance decreases.

Paying multiple bills from the same vendor

If you have several bills from Lipsey's and you're writing one check or making one wire transfer to cover them all:

  1. Go to Accounting → Vendors → Bills.
  2. Filter by the vendor name.
  3. Select all the bills you want to pay using the checkboxes.
  4. Click Register Payment from the action bar.
  5. CloudFFL OS creates a single payment covering all selected bills. The total is calculated automatically.
  6. Verify the amount, select the journal, and click Create Payment.

This keeps your bank reconciliation clean. When one payment covers three bills, you want one bank transaction to match — not three separate entries. Batch paying through the multi-select method handles this correctly.

Partial payment on a vendor bill

If you can't pay the full amount right now — maybe you're negotiating terms or cash flow is tight:

  1. Open the bill and click Register Payment.
  2. Change the Amount to what you're paying now.
  3. Click Create Payment.

The bill shows the remaining balance. Come back later to register the rest when you're ready.

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