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Bound Book Entries from POS Sales

Every time you sell a firearm at the point of sale, federal law requires that the sale is recorded as a disposition in your bound book. FastBound is your electronic bound book, and it must stay in sync with every POS firearm transaction.

What Gets Recorded in FastBound

When a firearm leaves your shop through a POS sale, FastBound needs the following information logged as a disposition entry:

  • Serial Number — The exact serial number of the firearm sold
  • Make / Manufacturer — e.g., Glock, Smith & Wesson, Ruger
  • Model — e.g., G19 Gen5, M&P Shield, SR9
  • Caliber / Gauge — e.g., 9mm, .45 ACP, 12 Gauge
  • Type — Pistol, Revolver, Rifle, Shotgun
  • Buyer Name and Address — As it appears on the 4473 form
  • Date of Disposition — The date the firearm was transferred to the buyer
  • Type of Disposition — Typically "Sale to Individual" or "Sale to FFL"

How POS Dispositions Work in CloudFFL

For POS sales, the disposition flow is driven by compliance buttons built into the POS interface — not by delivery validation. Here is how it works:

  1. Ring up the firearm at the POS.
  2. Before taking payment, open the Actions menu and click "Start 4473". This creates the disposition record in CloudFFL and links it to the order.
  3. Complete the 4473 form and NICS check as required.
  4. Once the background check clears, take payment and close the POS transaction.
  5. On the receipt screen, click "Pull 4473" to retrieve the completed 4473 data from FastBound, then click "Dispose Order" to finalize the disposition and push it to FastBound.

Important: Unlike regular sales orders where the disposition is triggered by delivery validation, POS sales handle the FastBound flow entirely through these compliance buttons. The delivery validation step for POS orders automatically skips the FastBound disposition process since it has already been handled at the register.

Manual Entry (Fallback)

If the integration is not yet configured or you are in the middle of initial setup, you may need to create disposition entries manually. In that case, after completing the POS sale, open FastBound separately and create the disposition entry by hand.

Tip: Even if you use the POS compliance buttons for every sale, always verify the entry in FastBound afterward. Automation is a time-saver, not a replacement for checking your work.

How to Verify a Disposition After a POS Sale

  1. Complete the firearm sale at the POS using the "Start 4473", "Pull 4473", and "Dispose Order" buttons as described above.
  2. Hand the firearm to the customer and close the POS transaction.
  3. In the CloudFFL main menu, go to FastBound → Dispositions → Sale Orders.
  4. Find the POS order and confirm the disposition record shows the correct serial number, buyer name, and today's date.
  5. Verify the 4473 form number is linked to the disposition.
  6. If anything is missing or incorrect, update the record immediately.

Common Mistakes to Avoid

  • Forgetting to click "Start 4473" before payment — The disposition must be initiated before you take payment. If you skip this step, you will need to create the disposition manually.
  • Skipping "Dispose Order" on the receipt screen — Clicking "Start 4473" alone does not push the disposition to FastBound. You must also click "Dispose Order" on the receipt screen to finalize it.
  • Wrong serial number — Double-check the serial on the physical firearm against what is in FastBound. Typos happen, especially with long serial numbers.
  • Delayed entry — Do not wait until the end of the day or the end of the week. Complete the disposition at the time of sale using the POS compliance buttons.
  • Mismatched buyer info — The name and address in FastBound must match the 4473 form exactly.

ATF Requirement: The ATF requires that dispositions be recorded in your bound book by the close of the next business day after the firearm leaves your inventory. However, best practice is to record the disposition at the time of sale. If an ATF inspector walks in, your bound book must be current and accurate. Do not leave disposition entries for later.

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