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Bound Book Entries from POS Sales

Every time you sell a firearm at the point of sale, federal law requires that the sale is recorded as a disposition in your bound book. FastBound is your electronic bound book, and it must stay in sync with every POS firearm transaction.

What Gets Recorded in FastBound

When a firearm leaves your shop through a POS sale, FastBound needs the following information logged as a disposition entry:

  • Serial Number — The exact serial number of the firearm sold
  • Make / Manufacturer — e.g., Glock, Smith & Wesson, Ruger
  • Model — e.g., G19 Gen5, M&P Shield, SR9
  • Caliber / Gauge — e.g., 9mm, .45 ACP, 12 Gauge
  • Type — Pistol, Revolver, Rifle, Shotgun
  • Buyer Name and Address — As it appears on the 4473 form
  • Date of Disposition — The date the firearm was transferred to the buyer
  • Type of Disposition — Typically "Sale to Individual" or "Sale to FFL"

AutomaticHow vsPOS ManualDispositions EntryWork in CloudFFL

DependingFor onPOS howsales, yourthe CloudFFLdisposition systemflow is configured,driven dispositionsby maycompliance flowbuttons tobuilt FastBound in one of two ways:

    Automatic — Wheninto the POS saleinterface — not by delivery validation. Here is completedhow it works:
      Ring up the firearm at the POS. Before taking payment, open the Actions menu and theclick delivery"Start is4473". validated,This CloudFFL sendscreates the disposition datarecord in CloudFFL and links it to the order. Complete the 4473 form and NICS check as required. Once the background check clears, take payment and close the POS transaction. On the receipt screen, click "Pull 4473" to retrieve the completed 4473 data from FastBound, then click "Dispose Order" to finalize the disposition and push it to FastBound.

      Important: Unlike regular sales orders where the disposition is triggered by delivery validation, POS sales handle the FastBound automatically.flow Youentirely stillthrough these compliance buttons. The delivery validation step for POS orders automatically skips the FastBound disposition process since it has already been handled at the register.

      Manual Entry (Fallback)

      If the integration is not yet configured or you are in the middle of initial setup, you may need to verifycreate thedisposition entry.

      entries Manualmanually. —In Afterthat case, after completing the POS sale, you open FastBound separately and create the disposition entry by hand. This is more common during initial setup or if the integration is not yet configured.

      Tip: Even if youryou systemuse sendsthe dispositionsPOS automatically,compliance buttons for every sale, always verify the entry in FastBound after the sale.afterward. Automation is a time-saver, not a replacement for checking your work.

      How to Verify a Disposition After a POS Sale

      1. Complete the firearm sale at the POS,POS includingusing the 4473"Start 4473", "Pull 4473", and NICS"Dispose check.Order" buttons as described above.
      2. Hand the firearm to the customer and close the POS transaction.
      3. Open FastBound (either fromIn the CloudFFL menumain ormenu, by going to your FastBound account directly).
      Navigatego to FastBound → Dispositions or→ searchSale by the firearm's serial numberOrders. ConfirmFind the POS order and confirm the disposition record shows the correct serial number, buyer name, and today's date. Verify the 4473 form number is linked to the disposition if your system tracks it.disposition. If anything is missing or incorrect, update the record immediately.

      Common Mistakes to Avoid

      • Forgetting to logclick the"Start disposition4473" before payment — The disposition must be initiated before you take payment. If you completeskip this step, you will need to create the POSdisposition salemanually.
      butSkipping skip"Dispose FastBound,Order" youron boundthe bookreceipt willscreen be— missingClicking a"Start record.4473" Thisalone isdoes anot federalpush violation.the disposition to FastBound. You must also click "Dispose Order" on the receipt screen to finalize it. Wrong serial number — Double-check the serial on the physical firearm against what is in FastBound. Typos happen, especially with long serial numbers. Delayed entry — Do not wait until the end of the day or the end of the week. LogComplete dispositionsthe disposition at the time of sale orusing asthe closePOS tocompliance it as possible.buttons. Mismatched buyer info — The name and address in FastBound must match the 4473 form exactly.

      ATF Requirement: The ATF requires that dispositions be recorded in your bound book by the close of the next business day after the firearm leaves your inventory. However, best practice is to record the disposition at the time of sale. If an ATF inspector walks in, your bound book must be current and accurate. Do not leave disposition entries for later.

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