Logging Dispositions (Selling Firearms)

A disposition is a bound book entry that records a firearm leaving your inventory. The most common disposition is a regular sale to a customer, but dispositions also cover transfers to other FFLs, NFA transfers, theft/loss reporting, and destroyed firearms.

The Most Common Way: Regular Sale via Sales Order

Here is what happens step by step when you sell a firearm through a Sales Order:

Create a Sales Order — Go to Sales → Orders and create a new order. Add the firearm product to the order line. For example: Glock 19 Gen5, 9mm. Confirm the Sales Order — Click Confirm. This confirms the order but does not yet create the disposition in FastBound. Sync to FastBound — Click the "Sync to FastBound" button on the confirmed sales order. This creates the disposition record in FastBound and begins the compliance workflow. Customer Completes 4473 — The buyer fills out ATF Form 4473 (either paper or electronic through FastBound). NICS Background Check — The background check is submitted to the FBI. Results come back as Proceed, Delayed, or Denied. 4473 Completed — Once the 4473 process is finished, FastBound sends a webhook to CloudFFL updating the order. You can view the 4473 PDF by clicking the "4473 PDF" stat button on the sales order form. Commit Disposition — After the 4473 is complete, click the "Commit Disposition" button to finalize the bound book entry in FastBound. Alternatively, if configured, the webhook can handle this step automatically. Deliver the Firearm — Process the delivery in CloudFFL to transfer the firearm to the customer. Invoice and Collect Payment — Create the invoice and record payment.

Disposition Types

The disposition_show_type field on the sales order determines the type of disposition created in FastBound:

• Regular Sale — The default. Used for standard sales to individual customers (non-licensees).
• NFA Transfer — For regulated items like suppressors and short-barreled rifles. These have additional requirements (covered in the NFA chapter).
• Theft/Loss — When reporting a firearm stolen or lost. Not a sale, but still a disposition because the firearm is leaving your inventory records.
• Destroyed — When a firearm has been destroyed. Like theft/loss, this is not a sale but records the firearm leaving your inventory.

Key Fields on the Sales Order

When a sales order involves a compliance firearm, you will see additional fields in the FastBound section:

• 4473 Completed — Set to True when the 4473 form has been completed
• NTN (NICS Transaction Number) — The background check reference number, recorded for audit trail
• 4473 PDF — Accessible via the "4473 PDF" stat button on the sales order form

The Sales Order Disposition Workflow

At a high level, the Sales Order disposition flow works like this: you confirm the order, sync it to FastBound to create the disposition, the customer completes the 4473 and NICS check, and once approved you deliver the firearm and the bound book entry is finalized.

For the complete step-by-step guide — including how to sync to FastBound, completing the 4473 (paper or electronic), delivering the firearm, invoicing, and verifying the bound book entry — see Selling a Firearm via Sales Order (Step by Step) in the Dispositions (In-Depth) chapter.

What If the Sale Is Denied?

1. The NICS check comes back as Denied
2. Do NOT transfer the firearm — It must stay in your inventory
3. Process a refund for the customer
4. The disposition in FastBound is not completed — the firearm remains in your bound book as acquired but not disposed