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Logging Dispositions (Selling Firearms)

A disposition is a bound book entry that records a firearm leaving your inventory. The most common disposition is a regular sale to a customer, but dispositions also cover transfers to other FFLs, NFA transfers, theft/loss reporting, and destroyed firearms.

Disposition Types

The disposition_show_type field on the sales order determines the type of disposition created in FastBound:

  • Regular Sale — The default. Used for standard sales to individual customers (non-licensees).
  • NFA Transfer — For regulated items like suppressors and short-barreled rifles. These have additional requirements (covered in the NFA chapter).
  • Theft/Loss — When reporting a firearm stolen or lost. Not a sale, but still a disposition because the firearm is leaving your inventory records.
  • Destroyed — When a firearm has been destroyed. Like theft/loss, this is not a sale but records the firearm leaving your inventory.

Key Fields on the Sales Order

When a sales order involves a compliance firearm, you will see additional fields in the FastBound section:

  • 4473 Completed — Set to True when the 4473 form has been completed
  • NTN (NICS Transaction Number) — The background check reference number, recorded for audit trail
  • 4473 PDF — Accessible via the "4473 PDF" stat button on the sales order form

The Sales Order Disposition Workflow

At a high level, the Sales Order disposition flow works like this: you confirm the order, sync it to FastBound to create the disposition, the customer completes the 4473 and NICS check, and once approved you deliver the firearm and the bound book entry is finalized.

For the complete step-by-step guide — including how to sync to FastBound, completing the 4473 (paper or electronic), delivering the firearm, invoicing, and verifying the bound book entry — see Selling a Firearm via Sales Order (Step by Step) in the Dispositions (In-Depth) chapter.

Do Not Transfer Before Approval: Never hand a firearm to a customer before the 4473 is approved and the NICS check comes back as Proceed. If the check is Delayed, hold the firearm. If the check is Denied, do not transfer under any circumstances.

What If the Sale Is Denied?

  1. The NICS check comes back as Denied
  2. Do NOT transfer the firearm — It must stay in your inventory
  3. Process a refund for the customer
  4. The disposition in FastBound is not completed — the firearm remains in your bound book as acquired but not disposed

Tip: You can view all disposition-related sales orders at FastBound → Dispositions → Sale Orders. This filtered view shows only orders that involve compliance items, making it easy to track your firearm sales separately from accessory and ammunition sales.

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