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Reporting Theft or Loss

Reporting Theft or Loss

If a firearm in your inventory is lost, stolen, or destroyed, federal law requires you to report it promptly. CloudFFL allows you to record the loss in your bound book through a special disposition type, but you also have obligations to notify the ATF and local law enforcement.

Types of Loss Dispositions

  • Theft: A firearm was stolen from your shop, vehicle, display case, or storage area.
  • Loss: A firearm is unaccounted for. You cannot locate it during inventory, and you have no evidence it was stolen. It is simply missing.
  • Destroyed: A firearm was physically destroyed (e.g., damaged beyond repair and cut up for disposal).

Step-by-Step: Recording Theft or Loss in CloudFFL

  1. Discover or confirm the firearm is missing. Thoroughly search your shop, storage, and vehicle before reporting.
  2. Identify the serial number and description of the missing firearm from your records.
  3. In CloudFFL, create a new disposition with the type set to "Theft/Loss".
  4. Select the appropriate sub-type: Loss, Theft, or Destroyed.
  5. Enter the firearm's serial number and description. No contact/recipient is required since there is no transfer to another person.
  6. Add any notes about the circumstances (date discovered, last known location, etc.).
  7. Confirm the disposition. CloudFFL commits the record to FastBound.
  8. The firearm is now marked as disposed in your bound book with the theft/loss reason.

Additional Required Reporting

Recording the loss in CloudFFL updates your bound book, but you must also:

  1. File ATF Form 3310.11 (Federal Firearms Licensee Theft/Loss Report) with the ATF. You can file this online through the ATF's website or by fax.
  2. Report to local law enforcement. File a police report with the serial number, make, model, caliber, and any details about the theft or loss.
  3. Report to your insurance company if applicable.

Timeline

  • ATF Form 3310.11 must be filed within 48 hours of discovering the theft or loss.
  • Local law enforcement should be notified immediately, especially in the case of theft.
  • The FastBound disposition should be created as soon as you confirm the firearm is missing.

Critical: The ATF must be notified within 48 hours of discovering a stolen or lost firearm. This is a federal requirement under 18 U.S.C. 923(g)(6). Failure to report can result in license revocation and criminal penalties. Do not delay — report immediately.

Tip: Keep a printed copy of ATF Form 3310.11 at your shop so you can start filling it out immediately if a theft or loss occurs. You can download the form from the ATF's website. Having it on hand saves time when every hour counts.

After Reporting

  • Keep copies of the ATF form, police report, and insurance claim on file.
  • If the firearm is later recovered, you will need to record a new acquisition to bring it back into your bound book.
  • Review your security measures to prevent future losses — cameras, locked displays, alarm systems, and employee access controls.

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