Walk-In Direct Buys

Walk-In Direct Buys

A direct buy is when someone walks into your shop and wants to sell you a firearm outright for cash. Unlike a trade-in, the seller is not looking to apply credit toward another purchase — they just want to be paid. CloudFFL's Direct Buy workflow handles the acquisition, payment, and accounting in one step.

Direct Buy vs. Trade-In

Step-by-Step: Processing a Direct Buy

1. Go to FastBound → Acquisitions → Direct Buy.
2. Click New to create a new inbound record.
3. In the Partner field, select or create a contact for the person selling the firearm. You need their name and address at minimum.
4. In the firearm lines section, click Add a line.
5. Enter the firearm details: Manufacturer, Model, Type, Caliber, Serial Number, and Condition.
6. Enter the Purchase Price — the amount you agreed to pay the seller.
7. Review the details and click Confirm.
8. CloudFFL commits the acquisition to FastBound and creates a vendor bill in Odoo's accounting module for the purchase amount.

Paying the Seller

After confirming the direct buy, you have two options for paying the seller:

• Print a check: Use the Print Check button on the direct buy form. This generates a check from your business account that you can hand to the seller on the spot.
• Pay later: The vendor bill is created in Odoo Accounting. You can pay it via your normal accounts payable process (cash, check, or bank transfer).

Example

A walk-in customer, Mike Johnson, wants to sell you his Remington 870 Express shotgun:

1. Create a new Direct Buy and select Mike Johnson as the partner.
2. Add the firearm: Manufacturer = Remington, Model = 870 Express, Type = Shotgun, Caliber = 12 Gauge, Serial = RS12345678, Condition = Used.
3. Set the purchase price to $275.00.
4. Click Confirm.
5. Click Print Check to print a $275.00 check for Mike.
6. The Remington 870 is now in your inventory and recorded in FastBound.