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If you sell firearms, ammo, and accessories online or over the counter, you need to collect sales tax — but only in states where you're required to. Most FFL dealers are based in one state and only need to collect tax on orders shipping within that state. Orde...

This page walks you through setting up fiscal positions so that CloudFFL OS only charges sales tax on orders shipping to your state. Orders to all other states won't be taxed. If you haven't read it yet, the previous page — How sales tax works in CloudFFL OS ...

If you're paying multiple vendors at once — say it's the end of the month and you need to pay Lipsey's, RSR, your landlord, and your alarm company — CloudFFL OS has a payment order feature that lets you batch everything together instead of registering payments...

Bank reconciliation is the process of making sure the transactions in CloudFFL OS match what your bank says actually happened. Think of it as checking your homework — you recorded invoices, payments, and bills in the system, and now you're verifying that the m...

The first step in reconciliation is getting your bank transactions into CloudFFL OS. The most reliable method is importing a statement file that you download from your bank's website. Downloading from your bank Most banks let you export transactions in one o...

CloudFFL OS includes the ability to connect directly to your bank account so that transactions are pulled in automatically — no file downloads, no manual imports. This feature uses a secure bank connection service that links to thousands of US financial instit...

Once you've imported your bank statement, the reconciliation dashboard is where you do the actual work of matching transactions. CloudFFL OS shows your bank lines on one side and suggests matching records on the other. Opening the reconciliation dashboard G...

This is the core of reconciliation — taking each bank transaction and connecting it to the invoice, bill, or payment that created it. Most matches are straightforward; a few take some detective work. Matching a customer payment to an invoice You see a deposi...

Not every bank transaction has a matching invoice or bill waiting for it. Bank fees, interest, cash deposits, and processing charges are normal — they just need to be recorded properly so your reconciliation balances. Creating entries for bank-only transactio...

At the end of each month, run through this checklist to make sure your books are clean and your bank matches. This should take 15-30 minutes once you're in the habit. The checklist Confirm all outstanding invoices and bills. Go to Accounting → Customers → ...

The profit and loss statement (P&L) is the report that tells you whether your business is making money or losing it. It adds up all your revenue, subtracts all your expenses, and shows you the bottom line for any time period you choose. What it shows A P&L b...

While the profit and loss tells you how your business performed over a period, the balance sheet tells you where your business stands right now. It's a snapshot of what you own, what you owe, and what's left over. The three sections Assets — what your busin...

The trial balance is a report that lists every account in your chart of accounts with its current debit and credit balance. If the total debits equal the total credits, your books are balanced. If they don't, something needs investigation. Who uses it You pr...

When it's time to file your state sales tax return, you need to know exactly how much tax you collected and on what sales. CloudFFL OS tracks this automatically — you just need to pull the right report. Running the tax report Go to Accounting → Reporting → ...