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The reconciliation dashboard

Once you've imported your bank statement, the reconciliation dashboard is where you do the actual work of matching transactions. CloudFFL OS shows your bank lines on one side and suggests matching records on the other.

Opening the reconciliation dashboard

  1. Go to Accounting and find your bank journal on the dashboard.
  2. Click the Reconcile button (or click the bank journal name, then look for Reconcile in the header).
  3. The reconciliation view opens, showing unreconciled bank statement lines.

What you see

The dashboard shows each bank transaction that hasn't been matched yet. For each line, you'll see:

  • Date — when the transaction hit your bank
  • Description — the bank's label for the transaction (e.g., "WIRE FROM LIPSEYS LLC" or "POS DEBIT NMI PAYMENT")
  • Amount — positive for money coming in (deposits), negative for money going out (withdrawals)
  • Suggested match — CloudFFL OS automatically looks for invoices, bills, or payments that match the amount and suggests them

How matching works

CloudFFL OS tries to match bank lines to existing records based on:

  • Amount — a $549.99 deposit matches a $549.99 invoice payment
  • Partner name — if the bank description contains "Lipsey's" and you have a vendor bill from Lipsey's for that amount
  • Reference numbers — if the payment memo matches an invoice number
  • Date proximity — transactions close to the expected payment date get higher priority

When a match is suggested, it appears next to the bank line. You review it and either:

  • Accept the match — click Validate to confirm it's correct
  • Change the match — if the suggestion is wrong, search for the correct invoice, bill, or payment
  • Create a new entry — if the transaction doesn't match anything (like a bank fee), create a new journal entry for it

Work through the suggested matches first. CloudFFL OS gets the match right most of the time — especially for card payments and wire transfers where amounts are exact. Start by validating the confident matches, then deal with the tricky ones.

The goal

When every bank line has been matched or accounted for, your bank balance in CloudFFL OS matches your actual bank balance. At that point, the journal is reconciled for that statement period. Any remaining difference means something is still unmatched — the next pages cover how to handle those situations.

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