Walk-In Direct Buys

Walk-In Direct Buys

A direct buy is when someone walks into your shop and wants to sell you a firearm outright for cash. Unlike a trade-in, the seller is not looking to apply credit toward another purchase — they just want to be paid. CloudFFL's Direct Buy workflow handles the acquisition, payment,acquisition and accountingpurchase order creation in onea step.multi-step process.

Direct Buy vs. Trade-In

Feature	Direct Buy	Trade-In
Seller receives	Cash or check	Store trade credit
Creates trade credit?	No	Yes
Creates vendorPurchase bill?	Yes	No

Can print check?Order?YesNo FastBound acquisition?YesYes

Step-by-Step: Processing a Direct Buy

1. Go to FastBound → Acquisitions → Direct Buy.
2. Click New to create a new inbound record.
3. In the Partner field, select or create a contact for the person selling the firearm. You need their name and address at minimum.
4. In the firearm lines section, click Add a line.
5. Enter the firearm details: Manufacturer, Model, Type, Caliber, Serial Number, and Condition.
6. Enter the Purchase PriceCost — the amount you agreed to pay the seller.
7. Review the details and click ConfirmAcquire Items.
8. CloudFFLThis commitsrecords the acquisition in FastBound.

Next, click Create PO to FastBound and createsgenerate a vendorPurchase billOrder in Odoo's accounting moduleOdoo for the purchase amount. From there, follow the standard Odoo Purchase Order workflow to confirm the PO and process payment to the seller.

Paying the Seller

After confirmingcreating the directPurchase buy, you have two options for paying the seller:

Print a check: Use the Print Check button on the direct buy form. This generates a check from your business account thatOrder, you can handconfirm toit theand sellerprocess onpayment thethrough spot.Odoo's Paystandard later:purchasing workflow. The PO can be confirmed and a vendor bill iscreated, createdwhich inyou Odoo Accounting. You canthen pay it via your normal accounts payable process (cash, check, or bank transfer).

Example

A walk-in customer, Mike Johnson, wants to sell you his Remington 870 Express shotgun:

1. Create a new Direct Buy and select Mike Johnson as the partner.
2. Add the firearm: Manufacturer = Remington, Model = 870 Express, Type = Shotgun, Caliber = 12 Gauge, Serial = RS12345678, Condition = Used.
3. Set the purchase pricecost to $275.00.
4. Click ConfirmAcquire Items. to record the acquisition in FastBound.
5. Click PrintCreate CheckPO to printgenerate a $275.00Purchase checkOrder for Mike.$275.00.

Confirm the PO and process payment to Mike through Odoo's standard workflow. The Remington 870 is now in your inventory and recorded in FastBound.