How CloudFFL OS Helps Your Business

Running an FFL means juggling a lot: tracking inventory, processing sales, ordering from distributors, managing customer records, and staying compliant with ATF regulations. CloudFFL OS brings all of that into one system so you can stop relying on scattered spreadsheets, paper logs, and separate software for every task.

What CloudFFL OS Does for You

Sales tracking — Record every sale from quotation to payment. Know exactly what sold, when, and to whom.
Inventory management — See what is in stock at a glance. When you receive a shipment or sell an item, your counts update automatically.
Purchasing — Create purchase orders for your distributors (Lipsey's, RSR Group, Davidson's, etc.) and track what you have ordered, received, and paid for.
Customer records — Keep contact information, purchase history, and notes for every customer in one place.
Invoicing and payments — Generate professional invoices and record payments without switching to a separate accounting tool.
FFL compliance — CloudFFL OS integrates with FastBound to help you maintain your bound book, track acquisitions and dispositions, and manage 4473 records.

Replacing the Old Way

Before CloudFFL OS, many dealers manage their business with a patchwork of tools:

A spreadsheet for inventory counts
A separate POS system for ringing up sales
Paper forms or a different program for ATF compliance
Handwritten notes for customer information
Phone calls and emails to track distributor orders

CloudFFL OS replaces all of that with a single, connected system. When you make a sale, your inventory updates. When you receive a shipment, your purchase order is marked complete. Everything talks to everything else.

Tip: You do not need to learn every feature on day one. Start with the basics — looking up products, creating sales, and checking inventory — and add more as you get comfortable.

Built for FFL Dealers

CloudFFL OS is built on Odoo 18, a widely-used business platform, but it has been customized specifically for firearms retailers. That means you get enterprise-level tools without the enterprise-level complexity. The system is set up with your workflow in mind: selling firearms and accessories, ordering from distributors, and staying on the right side of ATF regulations.