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Handling recurring bills
Rent, alarm monitoring, internet, insurance — some expenses hit every month like clockwork. Instead of creating a new vendor bill from scratch each time, you can streamline the process. Option 1: Duplicate a previous bill The simplest approach for most FFL d...
Paying a single vendor bill
Once a vendor bill is confirmed, it sits in your Accounts Payable until you pay it. Recording the payment in CloudFFL OS works the same way as recording a customer payment — just from the other side. Step by step Go to Accounting → Vendors → Bills and open ...
Accounting & Taxes
How accounting works in CloudFFL OS — from understanding the basics to configuring sales tax, fiscal positions, and chart of accounts. Start here if you're new to accounting in the system.
Customer Invoicing & Payments
Creating invoices, sending them to customers, recording payments, handling credit notes and refunds. The money-in side of your business.
Vendor Bills & Payments
Recording bills from your distributors, matching them to purchase orders, and paying vendors. The money-out side of your business.
What is FastBound?
FastBound is a cloud-based firearms compliance platform that manages your electronic bound book (Acquisitions & Dispositions record), handles ATF Form 4473 processing and storage, and tracks NICS background checks. It is the compliance backbone of your CloudFF...
FFL Compliance Basics
Before diving into how CloudFFL and FastBound work together, you need to understand the compliance fundamentals that every FFL dealer must follow. These are federal requirements — not optional best practices. What the ATF Requires from Every FFL Bound Book (A...
How FastBound Works with CloudFFL
FastBound is not a separate system you have to switch to. It is integrated directly into CloudFFL through a set of Odoo modules that connect to the FastBound cloud API. Here is how the pieces fit together. The Connection FastBound connects to CloudFFL through ...
Configuring FastBound Settings
Once your FastBound account is connected, there are several additional settings to configure. These control how CloudFFL interacts with FastBound for auditing, webhooks, POS integration, and compliance product tracking. Audit User Every API call CloudFFL mak...
Logging Acquisitions (Receiving Firearms)
An acquisition is a bound book entry that records a firearm coming into your inventory. Every firearm you receive — whether from a distributor, another FFL, or a customer trade-in — must have an acquisition record in FastBound. This is the most common daily co...
Logging Dispositions (Selling Firearms)
A disposition is a bound book entry that records a firearm leaving your inventory. The most common disposition is a regular sale to a customer, but dispositions also cover transfers to other FFLs, NFA transfers, theft/loss reporting, and destroyed firearms. D...
Viewing Your Bound Book (A&D Records)
Your electronic bound book is your single most important compliance record. It contains every acquisition (firearm in) and every disposition (firearm out) that has passed through your shop. This is what an ATF Inspector will ask to see first. Where to View Co...
4473 Form Tracking
Every time you sell a firearm to a non-licensee (a regular customer, not another FFL dealer), the buyer must complete ATF Form 4473 — the Firearms Transaction Record. CloudFFL tracks the 4473 lifecycle and stores key compliance data on the sales order. The 44...
POS Compliance Checklist (End of Day)
Before you close out the register and lock up for the night, run through this checklist. It ensures every firearm sale made at the POS is properly documented and your shop stays compliant with ATF regulations. 1. Match Every POS Firearm Sale to a FastBound Di...
Receiving Firearms from a Purchase Order
The most common way firearms enter your inventory is through a Purchase Order (PO). When you receive firearms from a distributor or manufacturer, CloudFFL automatically creates the required FastBound acquisition entries so your bound book stays in sync with yo...
What is an FFL Vendor?
When you buy firearms from a distributor or another dealer, that seller is your FFL vendor — a business that holds a Federal Firearms License and is authorized to transfer firearms to you as a licensee. Examples include Lipsey's, RSR Group, Davidson's, Sports ...
Adding a New FFL Vendor (Step by Step)
Adding a new FFL vendor to CloudFFL takes just a few steps. The FFL Lookup feature connects directly to FastBound, which looks up the dealer in the ATF database and automatically fills in their address, license name, and contact information — you only need to ...
Linking an Existing Vendor to FastBound
If you already have a vendor in CloudFFL — maybe you have been purchasing from them for a while — but they do not yet have a FastBound link, you can add the link without disturbing anything else on their contact record. The process is the same FFL Lookup wizar...