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The trial balance is a report that lists every account in your chart of accounts with its current debit and credit balance. If the total debits equal the total credits, your books are balanced. If they don't, something needs investigation. Who uses it You pr...

When it's time to file your state sales tax return, you need to know exactly how much tax you collected and on what sales. CloudFFL OS tracks this automatically — you just need to pull the right report. Running the tax report Go to Accounting → Reporting → ...

A statement is a summary of all transactions between you and a specific customer or vendor over a period. It shows every invoice, payment, credit note, and the running balance. Statements are useful for dealer-to-dealer accounts, wholesale customers, and any r...

When you buy a $3,000 gun safe, a $5,000 display case, or a $15,000 security camera system, you don't expense the full cost in the month you bought it. Instead, you spread that cost over the useful life of the asset — that's depreciation. Asset management in C...

When you purchase a business asset — like a new display case for $4,800 — here's how to set it up in CloudFFL OS so depreciation is tracked automatically. Step by step Go to Accounting → Accounting → Assets (or Accounting → Assets depending on your menu lay...

When you sell, scrap, or replace a business asset — maybe you upgrade your display cases, replace a broken safe, or sell your old POS terminals — you need to record the disposal so your books reflect reality. Types of disposal Sale — you sell the asset to s...

FastBound is a cloud-based firearms compliance platform that manages your electronic bound book (Acquisitions & Dispositions record), handles ATF Form 4473 processing and storage, and tracks NICS background checks. It is the compliance backbone of your CloudFF...

Before diving into how CloudFFL and FastBound work together, you need to understand the compliance fundamentals that every FFL dealer must follow. These are federal requirements — not optional best practices. What the ATF Requires from Every FFL Bound Book (A...

FastBound is not a separate system you have to switch to. It is integrated directly into CloudFFL through a set of Odoo modules that connect to the FastBound cloud API. Here is how the pieces fit together. The Connection FastBound connects to CloudFFL through ...

Once your FastBound account is connected, there are several additional settings to configure. These control how CloudFFL interacts with FastBound for auditing, webhooks, POS integration, and compliance product tracking. Audit User Every API call CloudFFL mak...

FastBound maintains standardized lists of values — called SmartLists — that are used throughout the compliance system. CloudFFL syncs these lists so that when you create products, log acquisitions, or record dispositions, you are picking from the same official...

FastBound in CloudFFL uses a role-based security system with three access levels. Each level controls what a user can see and do within the FastBound menus. Assigning the right level to each employee protects your compliance data and API credentials. The Thre...

An acquisition is a bound book entry that records a firearm coming into your inventory. Every firearm you receive — whether from a distributor, another FFL, or a customer trade-in — must have an acquisition record in FastBound. This is the most common daily co...

A disposition is a bound book entry that records a firearm leaving your inventory. The most common disposition is a regular sale to a customer, but dispositions also cover transfers to other FFLs, NFA transfers, theft/loss reporting, and destroyed firearms. D...

Your electronic bound book is your single most important compliance record. It contains every acquisition (firearm in) and every disposition (firearm out) that has passed through your shop. This is what an ATF Inspector will ask to see first. Where to View Co...

Every time you sell a firearm to a non-licensee (a regular customer, not another FFL dealer), the buyer must complete ATF Form 4473 — the Firearms Transaction Record. CloudFFL tracks the 4473 lifecycle and stores key compliance data on the sales order. The 44...

Every time you sell a firearm at the point of sale, federal law requires that the sale is recorded as a disposition in your bound book. FastBound is your electronic bound book, and CloudFFL's POS compliance buttons keep everything in sync automatically. How I...

Before you close out the register and lock up for the night, run through this checklist. It ensures every firearm sale made at the POS is properly documented and your shop stays compliant with ATF regulations. 1. Match Every POS Firearm Sale to a FastBound Di...