Advanced Search
Search Results
67 total results found
Logging a Theft or Loss Disposition
A theft or loss disposition removes a firearm from your bound book when it is no longer in your possession due to theft or an unexplained disappearance. This is not a sale — no money changes hands — but it is still a disposition because the firearm has left yo...
Pulling Pending 4473 Orders from FastBound
Sometimes a 4473 process is started in FastBound outside of CloudFFL — for example, if a disposition was created manually in FastBound, or if a customer began a 4473 on a previous visit before a Sales Order was created. The Pull 4473 Orders wizard imports thos...
Importing Products from FastBound
If you already have firearms listed in FastBound and want to pull their compliance attributes into CloudFFL, the Import Products wizard lets you look up a product by serial number or item number and automatically populate its manufacturer, model, caliber, item...
Syncing Inventory with FastBound
The Inventory Sync wizard performs a bulk import of your entire FastBound inventory into CloudFFL. It fetches all items from your FastBound account, creates matching products and serial-tracked lots in Odoo, and optionally reconciles items that have been remov...
NICS Check Integration
NICS Check Integration NICS stands for the National Instant Criminal Background Check System. It is the federal database maintained by the FBI that determines whether a prospective buyer is legally allowed to purchase a firearm. When to Run a NICS Check A N...
Handling Delays & Denials
Handling Delays & Denials Not every NICS check comes back as "Proceed." Here is what to do when you get a Delayed or Denied result. Delayed A Delayed response means NICS needs more time to complete the background check. This does not mean the customer is pr...
Product Variants (Size, Color, etc.)
Sometimes a single product comes in multiple options — a holster in left-hand or right-hand, a rifle sling in different colors, or an AR-15 lower in different finishes. Instead of creating separate product records for each option, you can use product variants....
Internal Transfers (Moving Between Locations)
An internal transfer moves products between locations within your warehouse — for example, from your Back Room to the Showroom, or to the Repair Bench. When to Use Internal Transfers Moving newly received firearms from the stock room to the display case Sen...
What are Routes?
Routes tell CloudFFL how to get products when they are needed. For most FFL dealers, the concept is simple: when you need more stock, you buy it from a distributor. That is the "Buy" route. Common Routes Buy — Purchase the product from a vendor/distributor....
The Buy Route
The Buy route tells CloudFFL that when you need more of a product, it should be purchased from a vendor. This is the standard route for almost everything an FFL dealer stocks. Setting the Buy Route on a Product Open the product record. Go to the Inventory t...
Make to Order vs Make to Stock
These two terms describe when you order products from your distributor. Most FFL dealers use Make to Stock, but Make to Order is useful for special orders. Make to Stock (MTS) You keep items on your shelves and sell from existing stock. When stock runs low, ...
Scrap & Write-Off
When a product is damaged, defective, or otherwise needs to be removed from your inventory without being sold, you use the Scrap feature. This removes the product from your available stock and creates a record of why it was removed. When to Scrap A firearm ...
PrintNode Direct Printing — Overview
Plan Availability: This feature is available on Professional and Enterprise plans. CloudFFL OS uses PrintNode to send print jobs directly to your network printers from the cloud — no local print dialogs, no browser popups. When a shipping label is generated ...
PrintNode — Initial Setup
Plan Availability: This feature is available on Professional and Enterprise plans. Follow these steps to connect CloudFFL OS to your PrintNode account and start printing. Step 1: Get Your API Key Log in to printnode.com Go to API Keys in your dashboard Copy...
PrintNode — Managing Printers & Scales
Plan Availability: This feature is available on Professional and Enterprise plans. Viewing Your Printers Navigate to Inventory → Configuration → PrintNode → Printers to see all synced printers. Printer List View Column Description Name Printer name as...
PrintNode — Print Job History & Troubleshooting
Plan Availability: This feature is available on Professional and Enterprise plans. Viewing Print Jobs Navigate to Inventory → Configuration → PrintNode → Print Jobs to see a complete audit log of every print job sent through PrintNode. Job List Columns Co...
PrintNode — Scale Weighing on Deliveries & Products
Plan Availability: This feature is available on Professional and Enterprise plans. Overview When scales are enabled in PrintNode settings, a Weigh button appears in two key locations: Delivery Orders — Weigh a package before shipping, directly from the deli...
Setting Up Webhooks for Order Export
If you use the Export shipping workflow — where CloudFFL sends orders to ShipStation and your warehouse team ships from there — webhooks are what close the loop. They are the mechanism that sends tracking numbers, shipping costs, and status updates back to Clo...