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The most common way firearms enter your inventory is through a Purchase Order (PO). When you receive firearms from a distributor or manufacturer, CloudFFL automatically creates the required FastBound acquisition entries so your bound book stays in sync with yo...

Sometimes you receive firearms from another FFL dealer rather than through a standard purchase order. This happens when a fellow dealer transfers inventory to you, or when you receive a consignment. CloudFFL handles this through the Transfer In workflow. When...

When a customer brings in a firearm they want to trade toward a purchase, you need to record it as an acquisition in your bound book and create a trade credit for the customer. CloudFFL handles this through a multi-step workflow. How Trade-Ins Work in CloudFF...

A direct buy is when someone walks into your shop and wants to sell you a firearm outright for cash. Unlike a trade-in, the seller is not looking to apply credit toward another purchase — they just want to be paid. CloudFFL's Direct Buy workflow handles the ac...

Trade credits are store credit balances that customers build up by trading in firearms. When a customer trades in a gun, you agree on a dollar value, and that amount is added to the customer's trade credit balance. They can then use that credit toward future p...

When a customer with a trade credit balance makes a purchase, you can apply their credit as a discount on the sales order. This is done through the Trade Discount Wizard, which handles the math and creates the proper records automatically. Step-by-Step: Apply...

NFA stands for the National Firearms Act. It covers a special category of regulated items: suppressors (silencers), short-barreled rifles (SBRs), short-barreled shotguns (SBSs), machine guns, and destructive devices. Transferring NFA items requires different p...

If a firearm in your inventory is lost, stolen, or destroyed, federal law requires you to report it promptly. CloudFFL allows you to record the loss in your bound book through special disposition types, but you also have obligations to notify the ATF and local...

Your shop has two systems tracking firearms: Odoo (your business inventory) and FastBound (your electronic bound book). These two systems must agree. If Odoo says you have a firearm in stock but FastBound does not (or vice versa), you have a problem that needs...

A serial number audit is a physical inventory count of your firearms. You go to each firearm in your shop, scan or read its serial number, and the system compares what you scanned against what your records say you should have. This is the most thorough way to ...

CloudFFL's product inventory report gives you a high-level view of your compliance inventory, aggregated by your chosen grouping. While the Stock Comparison and Serial Audit focus on individual serial numbers, the Product Inventory report answers bigger-pictur...

When you buy firearms from a distributor or another dealer, that seller is your FFL vendor — a business that holds a Federal Firearms License and is authorized to transfer firearms to you as a licensee. Examples include Lipsey's, RSR Group, Davidson's, Sports ...

Adding a new FFL vendor to CloudFFL takes just a few steps. The FFL Lookup feature connects directly to FastBound, which looks up the dealer in the ATF database and automatically fills in their address, license name, and contact information — you only need to ...

If you already have a vendor in CloudFFL — maybe you have been purchasing from them for a while — but they do not yet have a FastBound link, you can add the link without disturbing anything else on their contact record. The process is the same FFL Lookup wizar...

You do not always have to set up a vendor before starting a Purchase Order. If you realize mid-PO that the vendor is not yet linked to FastBound — or is not even in the system yet — CloudFFL lets you run the FFL Lookup directly from the PO without losing your ...

The Sales Order workflow is the standard back-office method for processing firearm sales — used for phone orders, pre-arranged purchases, and any case where you want to invoice the customer separately from the counter. When a Sales Order includes a compliance ...

Counter sales through the Point of Sale are the fastest way to ring up a firearm purchase for a walk-in customer. The POS handles the compliance workflow inline — you do not leave the register to initiate the FastBound disposition. When you ring up a complianc...

When you sell a firearm to another licensed dealer rather than a private customer, the transaction is a dealer-to-dealer transfer. This type of disposition follows a different process than a standard retail sale: no Form 4473 is required when both parties hold...