Search Results

A serial number audit is a physical inventory count of your firearms. You go to each firearm in your shop, scan or read its serial number, and the system compares what you scanned against what your records say you should have. This is the most thorough way to ...

CloudFFL's product inventory report gives you a high-level view of your compliance inventory, aggregated by your chosen grouping. While the Stock Comparison and Serial Audit focus on individual serial numbers, the Product Inventory report answers bigger-pictur...

CloudFFL supports two payment gateways: NMI and Authorize.net. You can use one or both, depending on how your business operates. This page breaks down what each one does and helps you decide which to set up. NMI NMI (Network Merchants Inc.) is integrated into ...

Understanding the basics of how card payments work helps you troubleshoot issues and answer customer questions with confidence. This page explains the payment flow in simple terms — it applies whether you use NMI, Authorize.net, or both. The Payment Flow Eve...

Before you can accept credit card payments through CloudFFL, you need to connect your NMI (Network Merchants Inc.) account. This is a one-time setup that links your payment processor to your CloudFFL system. What You Need Before You Start An active NMI merc...

Once your NMI account is connected to CloudFFL, you need to configure which payment methods are available and how they work. This includes enabling card types for online payments and setting up payment methods for your Point of Sale (POS) system. Enabling NMI...

After you have verified that test payments work correctly, it is time to switch to live (production) mode so you can accept real payments. Pre-Launch Checklist Test payment succeeded — You processed at least one test transaction and it appears in your NMI c...

When a customer is ready to pay for a confirmed sales order, you can collect their credit card payment directly from the invoice. CloudFFL supports two payment processors — NMI and Authorize.net — and the steps are nearly identical for both. Step-by-Step: Col...

When a customer is standing at your counter ready to pay, the Point of Sale (POS) is where you'll process their card payment. CloudFFL supports two ways to take card payments at the POS through NMI: using a physical card terminal or manually keying in card det...

When a customer returns an item or you need to reverse a charge, you can issue a refund directly from CloudFFL. The refund goes back to the same card (or bank account) the customer originally used to pay. Both NMI and Authorize.net support refunds, but there a...

This guide walks you through connecting a physical card reader (payment terminal) to your CloudFFL POS system through NMI. Once set up, customers can tap, swipe, or insert their card at the terminal during checkout and the payment flows directly through your N...

Authorize.net is one of the most widely used payment gateways in the United States. The good news is that Odoo 18 includes an Authorize.net module out of the box — you just need to turn it on. This module handles online and keyed-in card payments through the A...

Now that the Authorize.net module is installed, you need to link it to your actual Authorize.net merchant account. This involves copying a few credentials from the Authorize.net dashboard into CloudFFL. What You Need Before you start, gather these three piec...

After connecting your Authorize.net account, there are several configuration options that control how payments are processed. This page covers capture methods, currency settings, ACH payments, and website checkout integration. Capture Method The capture meth...

Your CloudFFL website lets customers browse your inventory, add items to their cart, and pay online — just like any other online store. Card payments on the website are handled securely by your payment processor (NMI or Authorize.net), so you don't have to wor...

Sometimes you need to cancel a payment or process a return at the register. This page explains the difference between voids and refunds, and how to handle returns through the POS. Void vs Refund — What's the Difference? Both voids and refunds give the custom...

Before you start creating products, making sales, or ringing up customers, there are a few things you need to configure in CloudFFL. Think of this like setting up a new cash register — you need to program it before you can use it. The good news: you only do th...

The first thing to do in a fresh CloudFFL system is tell it where your business is located. This loads the correct tax framework, paper size (US Letter instead of A4), and accounting defaults for the United States. What is Fiscal Localization? Fiscal localizat...