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A statement is a summary of all transactions between you and a specific customer or vendor over a period. It shows every invoice, payment, credit note, and the running balance. Statements are useful for dealer-to-dealer accounts, wholesale customers, and any r...

When you buy a $3,000 gun safe, a $5,000 display case, or a $15,000 security camera system, you don't expense the full cost in the month you bought it. Instead, you spread that cost over the useful life of the asset — that's depreciation. Asset management in C...

When you purchase a business asset — like a new display case for $4,800 — here's how to set it up in CloudFFL OS so depreciation is tracked automatically. Step by step Go to Accounting → Accounting → Assets (or Accounting → Assets depending on your menu lay...

When you sell, scrap, or replace a business asset — maybe you upgrade your display cases, replace a broken safe, or sell your old POS terminals — you need to record the disposal so your books reflect reality. Types of disposal Sale — you sell the asset to s...

FastBound maintains standardized lists of values — called SmartLists — that are used throughout the compliance system. CloudFFL syncs these lists so that when you create products, log acquisitions, or record dispositions, you are picking from the same official...

FastBound in CloudFFL uses a role-based security system with three access levels. Each level controls what a user can see and do within the FastBound menus. Assigning the right level to each employee protects your compliance data and API credentials. The Thre...

Every time you sell a firearm at the point of sale, federal law requires that the sale is recorded as a disposition in your bound book. FastBound is your electronic bound book, and CloudFFL's POS compliance buttons keep everything in sync automatically. How I...

Sometimes you receive firearms from another FFL dealer rather than through a standard purchase order. This happens when a fellow dealer transfers inventory to you, or when you receive a consignment. CloudFFL handles this through the Transfer In workflow. When...

When a customer brings in a firearm they want to trade toward a purchase, you need to record it as an acquisition in your bound book and create a trade credit for the customer. CloudFFL handles this through a multi-step workflow. How Trade-Ins Work in CloudFF...

A direct buy is when someone walks into your shop and wants to sell you a firearm outright for cash. Unlike a trade-in, the seller is not looking to apply credit toward another purchase — they just want to be paid. CloudFFL's Direct Buy workflow handles the ac...

Trade credits are store credit balances that customers build up by trading in firearms. When a customer trades in a gun, you agree on a dollar value, and that amount is added to the customer's trade credit balance. They can then use that credit toward future p...

When a customer with a trade credit balance makes a purchase, you can apply their credit as a discount on the sales order. This is done through the Trade Discount Wizard, which handles the math and creates the proper records automatically. Step-by-Step: Apply...

If a firearm in your inventory is lost, stolen, or destroyed, federal law requires you to report it promptly. CloudFFL allows you to record the loss in your bound book through special disposition types, but you also have obligations to notify the ATF and local...

A serial number audit is a physical inventory count of your firearms. You go to each firearm in your shop, scan or read its serial number, and the system compares what you scanned against what your records say you should have. This is the most thorough way to ...

CloudFFL's product inventory report gives you a high-level view of your compliance inventory, aggregated by your chosen grouping. While the Stock Comparison and Serial Audit focus on individual serial numbers, the Product Inventory report answers bigger-pictur...

When you sell a firearm to another licensed dealer rather than a private customer, the transaction is a dealer-to-dealer transfer. This type of disposition follows a different process than a standard retail sale: no Form 4473 is required when both parties hold...