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Configuring FastBound Settings Once your FastBound account is connected, there are several additional settings to configure. These control how CloudFFL interacts with FastBound for auditing, webhooks, POS integration, and compliance product tracking. Audit U...

Reference Data (SmartLists) FastBound maintains standardized lists of values — called SmartLists — that are used throughout the compliance system. CloudFFL syncs these lists so that when you create products, log acquisitions, or record dispositions, you are p...

Security & User Access Levels FastBound in CloudFFL uses a role-based security system with three access levels. Each level controls what a user can see and do within the FastBound menus. Assigning the right level to each employee protects your compliance data...

Logging Acquisitions (Receiving Firearms) An acquisition is a bound book entry that records a firearm coming into your inventory. Every firearm you receive — whether from a distributor, another FFL, or a customer trade-in — must have an acquisition record in ...

Logging Dispositions (Selling Firearms) A disposition is a bound book entry that records a firearm leaving your inventory. The most common disposition is a regular sale to a customer, but dispositions also cover transfers to other FFLs, NFA transfers, and the...

Viewing Your Bound Book (A&D Records) Your electronic bound book is your single most important compliance record. It contains every acquisition (firearm in) and every disposition (firearm out) that has passed through your shop. This is what an ATF Inspector w...

4473 Form Tracking Every time you sell a firearm to a non-licensee (a regular customer, not another FFL dealer), the buyer must complete ATF Form 4473 — the Firearms Transaction Record. CloudFFL tracks the entire 4473 lifecycle from the moment a sales order i...

Bound Book Entries from POS Sales Every time you sell a firearm at the point of sale, federal law requires that the sale is recorded as a disposition in your bound book. FastBound is your electronic bound book, and it must stay in sync with every POS firearm ...

POS Compliance Checklist (End of Day) Before you close out the register and lock up for the night, run through this checklist. It ensures every firearm sale made at the POS is properly documented and your shop stays compliant with ATF regulations. 1. Match E...

Receiving Firearms from a Purchase Order The most common way firearms enter your inventory is through a Purchase Order (PO). When you receive firearms from a distributor or manufacturer, CloudFFL automatically creates the required FastBound acquisition entrie...

Dealer Transfer In (FFL to FFL) Sometimes you receive firearms from another FFL dealer rather than through a standard purchase order. This happens when a fellow dealer transfers inventory to you, or when you receive a consignment. CloudFFL handles this throug...

Customer Trade-Ins When a customer brings in a firearm they want to trade toward a purchase, you need to record it as an acquisition in your bound book and create a trade credit for the customer. CloudFFL handles both steps in a single workflow. How Trade-In...

Walk-In Direct Buys A direct buy is when someone walks into your shop and wants to sell you a firearm outright for cash. Unlike a trade-in, the seller is not looking to apply credit toward another purchase — they just want to be paid. CloudFFL's Direct Buy wo...

Understanding Trade Credits Trade credits are store credit balances that customers build up by trading in firearms. When a customer trades in a gun, you agree on a dollar value, and that amount is added to the customer's trade credit balance. They can then us...

Applying Trade Credits to Sales When a customer with a trade credit balance makes a purchase, you can apply their credit as a discount on the sales order. This is done through the Trade Discount Wizard, which handles the math and creates the proper records au...

NFA Transfers (Forms 3, 4, 5) NFA stands for the National Firearms Act. It covers a special category of regulated items: suppressors (silencers), short-barreled rifles (SBRs), short-barreled shotguns (SBSs), machine guns, and destructive devices. Transferring...

Reporting Theft or Loss If a firearm in your inventory is lost, stolen, or destroyed, federal law requires you to report it promptly. CloudFFL allows you to record the loss in your bound book through a special disposition type, but you also have obligations t...

Stock Reconciliation (Odoo vs FastBound) Your shop has two systems tracking firearms: Odoo (your business inventory) and FastBound (your electronic bound book). These two systems must agree. If Odoo says you have a firearm in stock but FastBound does not (or ...