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The Buy route tells CloudFFL that when you need more of a product, it should be purchased from a vendor. This is the standard route for almost everything an FFL dealer stocks. Setting the Buy Route on a Product Open the product record. Go to the Inventory t...

These two terms describe when you order products from your distributor. Most FFL dealers use Make to Stock, but Make to Order is useful for special orders. Make to Stock (MTS) You keep items on your shelves and sell from existing stock. When stock runs low, ...

A physical inventory count means walking through your store and counting what is actually on the shelves, then comparing it to what CloudFFL thinks you have. This is essential for keeping your records accurate and is required for ATF compliance. Starting a Co...

Sometimes you need to quickly fix a stock number without doing a full physical inventory count. CloudFFL offers a shortcut for this. Quick Adjustment from the Product Form Open the product record. Click the On Hand smart button at the top. Click Update Quan...

When a product is damaged, defective, or otherwise needs to be removed from your inventory without being sold, you use the Scrap feature. This removes the product from your available stock and creates a record of why it was removed. When to Scrap A firearm ...

Your company information appears on invoices, quotations, purchase orders, and other documents sent to customers and vendors. Setting this up correctly ensures your paperwork looks professional. Step by Step Go to Settings from the app grid. Under Companies...

Every employee who uses CloudFFL should have their own user account. This keeps your records accurate (you can see who did what) and lets you control what each person can access. Creating a New User Go to Settings → Users & Companies → Users. Click New. Ent...

CloudFFL comes pre-configured with the apps you need for running an FFL dealership. But if you ever need to add more features, here is how to install additional apps. What Are Apps? In Odoo 18, each major feature is an "app" that can be installed or removed....

Receipt printers let you print small transaction receipts for customers at the point of sale. This is common in retail shops where customers expect a printed receipt with their purchase. Compatible Printers CloudFFL works with standard USB thermal receipt pr...

Label printers let you print product labels, barcode stickers, and price tags. These are handy for pricing items on your shelves and making inventory counts faster with a scanner. Compatible Printers DYMO LabelWriter 450 / 550 — Good for basic product label...

A barcode scanner speeds up everyday tasks like receiving inventory, processing sales, and doing stock counts. Instead of typing product names or SKUs, you just scan the barcode and CloudFFL finds the right product instantly. Compatible Scanners CloudFFL wor...

If you run a retail counter, you may use a cash drawer and a credit card payment terminal alongside CloudFFL. Cash Drawers A cash drawer stores your cash, coins, and checks during the day. Most cash drawers connect to your receipt printer via an RJ12 cable (...

Before you start creating products, making sales, or ringing up customers, there are a few things you need to configure in CloudFFL. Think of this like setting up a new cash register — you need to program it before you can use it. The good news: you only do th...

The first thing to do in a fresh CloudFFL system is tell it where your business is located. This loads the correct tax framework, paper size (US Letter instead of A4), and accounting defaults for the United States. What is Fiscal Localization? Fiscal localizat...

Every time you sell something, your system needs to know how much sales tax to charge. This page walks you through setting up your state sales tax so it is automatically applied to every sale. How Sales Tax Works in CloudFFL When you add a product to a sales...

Since CloudFFL is built for US businesses, your system should already be set to US Dollars (USD). This page helps you verify that and add your business bank account so you can track payments properly. Verify Your Currency Go to Invoicing (or Accounting) fro...

The last step in your initial setup is to turn on a few key settings across CloudFFL's apps. These settings control how sales, purchases, and inventory behave. We will walk through each one with the recommended default for FFL dealers. Inventory Settings The...

Plan Availability: This feature is available on Professional and Enterprise plans. CloudFFL OS uses PrintNode to send print jobs directly to your network printers from the cloud — no local print dialogs, no browser popups. When a shipping label is generated ...