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Adjusting Stock Quantities

Adjusting Stock Quantities

Sometimes you need to quickly fix a stock number without doing a full physical inventory count. CloudFFL offers a shortcut for this.

Quick Adjustment from the Product Form

  1. Open the product record.
  2. Click the On Hand smart button at the top.
  3. Click Update Quantity (or the pencil/edit icon).
  4. Enter the new counted quantity.
  5. CloudFFL calculates the difference and creates an adjustment automatically.

When to Use Quick Adjustments

  • You notice a discrepancy on a single product while working
  • A customer returned an item that needs to go back into stock outside of the normal return flow
  • You received a small quantity outside of a purchase order (e.g., a sample from a manufacturer)

When to Use a Full Count Instead

  • Annual or quarterly inventory counts
  • When multiple products need adjustment at once
  • For ATF compliance counts where you need a documented record of the full count

Important: Every adjustment is logged in the system with the date, time, and user who made the change. This creates an audit trail.

Tip: If you are off by more than one or two units, investigate the cause before adjusting. The discrepancy might indicate a receipt that was not validated, a sale that was not recorded, or a more serious issue.

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