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An internal transfer moves products between locations within your warehouse — for example, from your Back Room to the Showroom, or to the Repair Bench. When to Use Internal Transfers Moving newly received firearms from the stock room to the display case Sen...

Routes tell CloudFFL how to get products when they are needed. For most FFL dealers, the concept is simple: when you need more stock, you buy it from a distributor. That is the "Buy" route. Common Routes Buy — Purchase the product from a vendor/distributor....

The Buy route tells CloudFFL that when you need more of a product, it should be purchased from a vendor. This is the standard route for almost everything an FFL dealer stocks. Setting the Buy Route on a Product Open the product record. Go to the Inventory t...

These two terms describe when you order products from your distributor. Most FFL dealers use Make to Stock, but Make to Order is useful for special orders. Make to Stock (MTS) You keep items on your shelves and sell from existing stock. When stock runs low, ...

A physical inventory count means walking through your store and counting what is actually on the shelves, then comparing it to what CloudFFL thinks you have. This is essential for keeping your records accurate and is required for ATF compliance. Starting a Co...

Sometimes you need to quickly fix a stock number without doing a full physical inventory count. CloudFFL offers a shortcut for this. Quick Adjustment from the Product Form Open the product record. Click the On Hand smart button at the top. Click Update Quan...

When a product is damaged, defective, or otherwise needs to be removed from your inventory without being sold, you use the Scrap feature. This removes the product from your available stock and creates a record of why it was removed. When to Scrap A firearm ...

Your company information appears on invoices, quotations, purchase orders, and other documents sent to customers and vendors. Setting this up correctly ensures your paperwork looks professional. Step by Step Go to Settings from the app grid. Under Companies...

Every employee who uses CloudFFL should have their own user account. This keeps your records accurate (you can see who did what) and lets you control what each person can access. Creating a New User Go to Settings → Users & Companies → Users. Click New. Ent...

CloudFFL comes pre-configured with the apps you need for running an FFL dealership. But if you ever need to add more features, here is how to install additional apps. What Are Apps? In Odoo 18, each major feature is an "app" that can be installed or removed....

Receipt printers let you print small transaction receipts for customers at the point of sale. This is common in retail shops where customers expect a printed receipt with their purchase. Compatible Printers CloudFFL works with standard USB thermal receipt pr...

Label printers let you print product labels, barcode stickers, and price tags. These are handy for pricing items on your shelves and making inventory counts faster with a scanner. Compatible Printers DYMO LabelWriter 450 / 550 — Good for basic product label...

A barcode scanner speeds up everyday tasks like receiving inventory, processing sales, and doing stock counts. Instead of typing product names or SKUs, you just scan the barcode and CloudFFL finds the right product instantly. Compatible Scanners CloudFFL wor...

If you run a retail counter, you may use a cash drawer and a credit card payment terminal alongside CloudFFL. Cash Drawers A cash drawer stores your cash, coins, and checks during the day. Most cash drawers connect to your receipt printer via an RJ12 cable (...

The Point of Sale (POS) is CloudFFL's built-in cash register. It turns any computer, tablet, or touchscreen into a checkout station where your counter staff can ring up sales, take payments, and print receipts — just like a traditional register, but smarter. ...

CloudFFL gives you two ways to sell products: the Point of Sale and Sales Orders. They both record a sale, but they are designed for different situations. Use the POS When... The customer is standing in front of you at the counter They are paying right now ...

When you open a POS session, you will see a screen divided into a few main areas. Here is what everything is and where to find it. The Product Grid (Left Side) The left side of the screen shows your products as clickable tiles. Each tile shows the product na...

Before your staff can ring up sales, you need to create and configure a POS session. Think of a session as a specific checkout counter — you might have one for the main counter and another for a range shop or second register. Step by Step Open the Point of ...