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The Inventory app is where CloudFFL tracks everything you have in your store or warehouse. It knows how many of each product you have, where they are, and when they move. What You Will Use Inventory For Checking stock levels — How many Glock 19s do I have? ...

CloudFFL uses two levels to organize where your products are stored: warehouses and locations. Warehouse A warehouse represents your physical building — your shop, store, or storage facility. Most FFL dealers have one warehouse (their store). If you have mul...

Need to know how many of a product you have in stock? Here are the quickest ways to check. From the Product List Go to Inventory → Products → Products. The list shows On Hand and Forecasted columns for each product. Use the search bar to find a specific pro...

You will see two quantity numbers on product records: On Hand and Forecasted. They tell you different things. On Hand On Hand is how many you physically have right now. This number changes when you validate receipts (goes up) or deliveries (goes down). Fore...

In CloudFFL, every time products move — into your shop, out to a customer, or between locations — the system creates a transfer. Transfers are how Odoo tracks the movement of inventory. Three Types of Transfers Receipts (Incoming) — Products coming into you...

When a shipment arrives from your distributor, you need to validate the receipt in CloudFFL to add the products to your inventory. Step by Step Go to Inventory → Receipts. You will see pending receipts for all undelivered purchase orders. Click on the recei...

When you sell a product, CloudFFL creates a delivery order to track the product leaving your inventory — whether the customer picks it up in your shop or you ship it. Step by Step Go to Inventory → Deliveries. Pending deliveries for confirmed sales orders a...

An internal transfer moves products between locations within your warehouse — for example, from your Back Room to the Showroom, or to the Repair Bench. When to Use Internal Transfers Moving newly received firearms from the stock room to the display case Sen...

Routes tell CloudFFL how to get products when they are needed. For most FFL dealers, the concept is simple: when you need more stock, you buy it from a distributor. That is the "Buy" route. Common Routes Buy — Purchase the product from a vendor/distributor....

The Buy route tells CloudFFL that when you need more of a product, it should be purchased from a vendor. This is the standard route for almost everything an FFL dealer stocks. Setting the Buy Route on a Product Open the product record. Go to the Inventory t...

These two terms describe when you order products from your distributor. Most FFL dealers use Make to Stock, but Make to Order is useful for special orders. Make to Stock (MTS) You keep items on your shelves and sell from existing stock. When stock runs low, ...

A physical inventory count means walking through your store and counting what is actually on the shelves, then comparing it to what CloudFFL thinks you have. This is essential for keeping your records accurate and is required for ATF compliance. Starting a Co...

Sometimes you need to quickly fix a stock number without doing a full physical inventory count. CloudFFL offers a shortcut for this. Quick Adjustment from the Product Form Open the product record. Click the On Hand smart button at the top. Click Update Quan...

When a product is damaged, defective, or otherwise needs to be removed from your inventory without being sold, you use the Scrap feature. This removes the product from your available stock and creates a record of why it was removed. When to Scrap A firearm ...

Your company information appears on invoices, quotations, purchase orders, and other documents sent to customers and vendors. Setting this up correctly ensures your paperwork looks professional. Step by Step Go to Settings from the app grid. Under Companies...

Every employee who uses CloudFFL should have their own user account. This keeps your records accurate (you can see who did what) and lets you control what each person can access. Creating a New User Go to Settings → Users & Companies → Users. Click New. Ent...

CloudFFL comes pre-configured with the apps you need for running an FFL dealership. But if you ever need to add more features, here is how to install additional apps. What Are Apps? In Odoo 18, each major feature is an "app" that can be installed or removed....

Receipt printers let you print small transaction receipts for customers at the point of sale. This is common in retail shops where customers expect a printed receipt with their purchase. Compatible Printers CloudFFL works with standard USB thermal receipt pr...